Department: Missoula County Attorney
Bad Check Policy
The following information should be read carefully and shared with
each employee in your business. This information is provided in an
effort to try to reduce the rising number of bad checks in Missoula
County. Prevention is your best protection.
1. Obtain Accurate Information
- a. Full name, address (remember no one lives in a P.O. Box) and phone number;
- b. Driver's license number and birth date;
- c. See a valid driver's license, preferably a Montana one;
- d. Witness the signing of the check and initial it.
(NOTE: All these are necessary to not only obtain payment but also because the person who
takes the check may be called as a witness in a subsequent trial.)
2. NEVER accept:
- a. Post-dated checks
- b. Out-of-state checks
- c. Two-party checks
- d. Counter checks
- e. Checks having no number
- f. Checks not signed in your presence
- g. Checks in excess of the amount of purchase, unless within your organization's set limit
- h. Checks to be held until later
- i. Checks in restitution for bad checks
1. When a check is returned for Non-Sufficient Funds (NSF):
- a. Send written notice by certified mail, return receipt to the writer of the check to establish
evidence that the writer knew he/she wrote a bad check. See the sample letter designated Form A.
- b. If restitution is not received by you within 5 days, fill out Form B, and send or bring the
check, Form B, and the green card from your certified mail to the County Attorney’s Office immediately.
Keep a copy of your letter and a copy of the check for your reference and for use in court, if needed.
2. When a check is returned marked "Account Closed":
- a. When a check is drawn on a bank in which the maker has no account or the account was closed,
it shall be presumed that such check was issued with intent to defraud, and the letter requirement above
is not necessary. Send the check and Form B to the County Attorney’s Office.
3. When a check is returned marked “Forgery” or “Irregular Signature”:
- Forged checks should be taken immediately to either the Missoula Police Department (if you
received the check within city limits) or the Missoula County Sheriff’s Office (if you received
the check outside city limits.) Ask the agency to begin a forgery investigation.
4. If the check writer wishes to make restitution on a bad check after the check is
sent to the County Attorney’s Office:
- a. Restitution is to be made directly to the County Attorney’s Office.
- b. Restitution will be sent to the businesses at the end of each month.
- c. It is the responsibility of the check writer to pick up the bad check from the County Attorney’s Office.
- d. We collect 10% of the value of the check or $10.00, whichever is larger, directly from the check writer.
This will not reduce the restitution you receive.
5. The County Attorney’s Office cannot prosecute:
- a. Checks that have no identification, because we cannot obtain an arrest warrant without a reliable form of ID.
- b. Post-dated checks.
- c. Second party checks.
- d. Single checks for small amounts (under $50). Because we may have received other checks by the same
writer, send us checks over $10 and we will attempt to collect.
- e. Checks beyond the statute of limitations (1 year for a misdemeanor - under $1000; 5 years for a felony.)
- f. Misdemeanor amounts outside of Montana.
- g. Forgeries, until law enforcement completes an investigation.
6. The County Attorney’s Office:
- a. Will mail 2-3 letters to each check writer in an attempt to obtain restitution prior to prosecution.
- b. Will file a criminal complaint if restitution is not paid.
- c. Cannot collect fees for businesses. You may seek your civil remedy instead of presenting the check to our office,
as set forth in Section 27-1-717, MCA.
- d. Has an e-mail check alert system. If you would like to be included in the alerts for bad check writers and forgers,
send an e-mail to our office to firstname.lastname@example.org.
Bad checks are an expensive and time-consuming problem. We hope the above measures will reduce the number of bad
checks and clarify what we do.
We are all concerned with the number and dollar amounts of bad checks being issued in the Missoula area. A
major part of these can be avoided by taking the necessary precautions and educating your employees in the
policies as listed above.
Hopefully, with continued cooperation between Missoula County merchants and Missoula County law enforcement agencies,
we can reduce a significant number of these checks.
If you have any questions, please feel free to call the County Attorney’s Office at 258-4842.
Fred Van Valkenburg
Missoula County Attorney